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Electronic archive
of HR documents
Secure storage, automatic transfer of HR documentation to the archive, and 100% legal validity
How an electronic archive helps the HR department
Loss of documents leads to fines from the State Labor Inspectorate and reputational risks. A unified archive with fast search protects against this and saves hours of work.
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Document loss
Fines from the State Labor Inspectorate and the inability to prove compliance with labor legislation
Solution: a unified HR department archive with fast search -
Offboarding routine
Manual transfer of documents to the archive takes days and creates errors in the nomenclature
Solution: automatic transfer of HR documents to the archive
How HR documentation
is transferred to the archive
The system automatically integrates with your HR electronic document management system or 1C, creates a file nomenclature, and places documents into a secure electronic archive. Retention period control and the generation of destruction certificates are performed without human involvement
Integration
Integration with your HR electronic document management and workflow systems in just a few hours
Expert review
Automatic document appraisal and creation of a file plan in accordance with ISO standards
Archiving
Storage of HR documents in a reliable and secure repository
Retention period control
Monitoring of retention periods and automatic generation of electronic destruction certificates
How companies solve archival tasks
Real examples of implementing an electronic archive in different industries
- Real estate agency “INFINITI”, MoscowThe real estate agency digitized its archive in less than a month. They saved two and a half million on paper and reduced document search time from several hours to three seconds
- Self-regulatory organization of the Chuvash Republic “Builders of Chuvashia”The organization automated the transfer of documents to the archive. They avoided fines and reduced the workload on the HR department several times through automation
- Arbolit manufacturing company “Russian Arbolit”The company ensured full legal validity. They implemented long-term signatures and timestamps and passed all inspections without remarks
Choose the right solution
The most optimal option is determined based on your requirements for confidentiality, performance, budget, and internal business regulations
Questions and answers
Everything you need to know about the electronic archive of HR documents and its implementation in your company
The system automatically creates a document package when an employee is dismissed and transfers it to the archive according to the file nomenclature. You can configure transfer rules depending on the position and document type. Everything happens without manual intervention
Retention periods depend on the document type and are set according to the file nomenclature. The system supports periods from one year to seventy-five years. It automatically generates destruction certificates when retention periods expire
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