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Electronic document archive for business and the public sector
Organization, management, and secure storage of digital documents and scanned copies of paper documents based on the Anarta platform. Complies with legal requirements
Capabilities of the electronic archive system
The platform provides a complete set of tools for organizing an electronic archive system for documents of various types and content. The digital document archive based on the platform supports the full cycle of electronic document management: from initial input to long-term storage
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Document input and digitization
Recognition and creation of electronic cards for quickly adding documents to the system -
Structuring by nomenclature
Organizing documents according to the nomenclature of cases -
Intelligent search
Thanks to smart search technology, the system understands the meaning of the query instead of simply searching for keyword matches -
Security and control
Access rights differentiation and electronic signatures protect document confidentiality
All types of electronic document archives on one platform
A good electronic archive is not an organization’s “folder with files,” but a system where the following are defined in advance: document type, information retention period, legal status, data format, metadata, access, security, and destruction rules.
You cannot build one universal documentation archive “for everything,” because retention periods, recordkeeping rules, and document value differ by type and industry
You cannot build one universal documentation archive “for everything,” because retention periods, recordkeeping rules, and document value differ by type and industry
Archive of accounting documents
A solution for storing financial and business documents and preparing for tax and audit inspections
Archive of HR documents
A solution for secure HR document storage with full legal validity
Archive of design documentation
A solution for reliable storage of design documentation and lifecycle management of drawings and projects
Compliance with laws
The platform is designed to meet the requirements of archival legislation: Federal Decree-Law No. 45 of 2021 Concerning the Protection of Personal Data. It is supports operation on Astra Linux, RED OS, and PostgreSQL DBMS
How we organize an organization’s electronic archive:
4 implementation stages
Each stage of creating and implementing a digital archive is based on the practical experience of our company’s employees. We ensure a smooth transition from paper document archive storage to a digital solution
Archive and requirements audit
Analysis of the file nomenclature, document types, retention periods, and current processes
Archive structure setup
Document cards, metadata, access rights, workflows, and retention rules
Digitization and retroconversion
Scanning, recognition, indexing, and uploading paper documents into the system
Platform implementation
Deployment on the customer’s servers or in SaaS, configuration of roles and interfaces
Integrations
Connection to 1C, EDMS, ERP, CRM, corporate storage systems, electronic signature, and external data sources
Training and support
User training, launch into operation, and post-implementation support
Our clients’ experience
Using electronic archives based on the Anarta platform makes it possible not only to ensure document accounting and storage on electronic media, but also to create a foundation for training artificial intelligence models.
Explore our clients’ experience
Explore our clients’ experience
- INFINITIReal Estate Agency, MoscowAny document can be found in a few seconds instead of spending several hours searching
- Builders of ChuvashiaSelf-Regulatory Organization of the Chuvash RepublicThe system freed up a large amount of office space and gave us control over every document
- Russian ArbolitArbolit ProductionImplementation took one month, and storage savings began almost immediately
Implementation cost and purchase options for an electronic archive
You can purchase the Anarta electronic archive as a local implementation or a SaaS solution. The final price depends on the volume of documents, number of users, deployment method, security requirements, digitization, and integrations with your systems. The price of the electronic archive is calculated individually based on the following parameters:
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Number of users
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Local implementation or SaaS
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Volume of documents and file storage
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Need for OCR
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Number of document types and cards
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Integrations with ERP, CRM
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Training and support
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Data migration from legacy systems
Choose the right solution for managing an electronic document archive in your organization
Depending on the deployment location and creation method, digital documents and electronic copies of paper documents can be stored either on your company’s internal servers or in our cloud storage
Implementation start
For companies that need to quickly launch an electronic document archive and test the solution within a limited scope
- Basic archive setup
- Corporate data storage
- Standard document cards
- Smart search
- Compliance with requirements
- From 1 month
From USD 6, 500
Calculate cost
Business
For medium and large businesses where roles, regulations, integrations, and legally significant storage are important
- Archive structure design
- Integrations with accounting systems
- Access rights setup
- Document migration and upload
- Employee training
- Launch from 6 months
From USD 13, 000
Calculate cost
Saas
For companies that need an electronic archive without their own server infrastructure
- Cloud deployment
- Data storage
- Access via web interface
- Scaling of users and volume
- SLA-based support
Upon request
Calculate cost | Start unlocking value from your documents right now Submit a request, and our manager will be sure to contact you shortly | |
FAQs
Answers to the most common questions about the electronic archive system
Although there is still no single, clear definition of an electronic archive, and software developers interpret the term differently, the general concept is essentially the same. In brief, it is an organised system for storing documents in digital form that ensures their preservation, fast search and convenient access. Electronic archives belong to the class of Enterprise Content Management systems (ECM).
A digital archive organises documents according to a file classification scheme and ISO requirements, ensuring long-term storage. A database stores structured information.
Anarta combines both approaches to provide comprehensive management of electronic documents. The platform enables users to quickly search and view archived materials, transfer them between departments, use them in day-to-day operations without repeatedly referring to paper copies, and protect originals from wear, damage or loss.
Anarta combines both approaches to provide comprehensive management of electronic documents. The platform enables users to quickly search and view archived materials, transfer them between departments, use them in day-to-day operations without repeatedly referring to paper copies, and protect originals from wear, damage or loss.
Document management covers the entire lifecycle, from digitising materials to transferring them to the archive. The electronic archive is the final stage, where documents are stored in accordance with legal requirements. Anarta supports both processes within a single system.
Yes. Anarta can be used to create any type of digital archive, from personal archives to institutional archives, as it ensures compliance with applicable laws and regulations, including information security requirements. The platform supports all file formats and provides unified search across the institution’s entire archive.
The system runs on Astra Linux, RED OS, ALT Linux and other Russian operating systems. The electronic archive can be deployed either on the company’s own servers or in cloud infrastructure, in accordance with security requirements.
Yes. An electronic document management system helps create, approve and sign documents, while an electronic archive provides long-term, structured and secure storage, fast search, access control and compliance with document retention periods.
Simply put, an electronic document management system manages the movement of documents, while an electronic records archive ensures their preservation and convenient future use
Simply put, an electronic document management system manages the movement of documents, while an electronic records archive ensures their preservation and convenient future use
PostgreSQL is used as the primary database management system. The platform scales to millions of documents and hundreds of millions of pages. A detailed report on the tests performed is available upon request from our specialists.
The cost depends on the volume of documents, number of users, deployment model, security requirements, required integrations and the need for digitisation
Yes. The Anarta electronic archive can be purchased and deployed as an on-premises system within the customer’s infrastructure or used in a SaaS format. The configuration is tailored to the company’s document types, retention policies and IT environment.
The services include a document audit, archive structure design, configuration of document profiles and access permissions, document digitisation and upload, integration with corporate systems, user training and ongoing support.
